Overpayment Letter Template UK

The Overpayment Letter Template UK is offered in multiple formats including PDF, Word, and Google Docs, featuring customizable and printable versions.

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Sample

Overpayment Letter Template UK

Editable – Printable

PDF – 1 PDF – 2

Overpayment Letter Template UK

1. Recipient Information


2. Sender Information


3. Letter Details

4. Amount Overpaid

5. Reason for Overpayment

6. Request for Repayment

7. Payment Details

8. Contact Information for Queries

9. Consequences of Non-Payment

10. Declaration of Accuracy



PDF

WORD

Examples

Overpayment Letter Template UK (1)
From:
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
To:
[Recipient’s Name]
[Recipient’s Position]
[Company Name]
[Company Address]
Subject:
Overpayment Notification
Dear [Recipient’s Name],
I am writing to inform you of an overpayment that has occurred in my account regarding the recent transactions dated [Transaction Dates]. After reviewing my financial records, I found that an excess payment of [Amount] was made, and I would like to request a refund.
Details of the Overpayment:
  • Reference Number: [Reference Number]
  • Original Amount Paid: [Amount]
  • Invoices/Receipts: [List any relevant invoice or receipt numbers]
  • Overpayment Amount: [Amount of Overpayment]
Request for Refund:
I kindly request that the overpayment amount of [Amount] be refunded to my bank account. Below are my bank details for the transfer:
Bank Name: [Your Bank Name]
Account Number: [Your Account Number]
Sort Code: [Your Sort Code]
Conclusion:
I appreciate your immediate attention to this matter and hope for a swift resolution. Please feel free to contact me at [Your Phone Number] or [Your Email] should you require any further information.
Thank you for your cooperation.
Sincerely,
[Your Signature]
[Your Name]
Overpayment Letter Template UK (2)
From:
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
To:
[Recipient’s Name]
[Recipient’s Position]
[Company Name]
[Company Address]
Subject:
Request for Overpayment Refund
Dear [Recipient’s Name],
I hope this message finds you well. I am writing to formally notify you about an overpayment error that has occurred with my account balance relating to [Describe the nature of the transaction, e.g., rent payment, service fee].
Overpayment Details:
  • Payment Reference: [Reference Number]
  • Amount Paid: [Total Amount Paid]
  • Overpayment Amount: [Amount Overpaid]
  • Date of Payment: [Date of Transaction]
Request for Resolution:
To rectify this, I kindly request a refund of the overpaid amount of [Amount]. I would appreciate it if you could process this refund at your earliest convenience. Below are my banking details for the refund transfer:
Bank Name: [Your Bank Name]
Account Number: [Your Account Number]
Sort Code: [Your Sort Code]
Additional Information:
If you require any documentation or further clarification, please do not hesitate to reach out.
Thanking you in advance for your prompt attention to this matter.
Kind regards,
[Your Signature]
[Your Name]

Printable

PDF – 1 PDF – 2

Overpayment Letter Template UK