Gdpr Letter Template UK

To:
[Name of the Recipient]
[Recipient’s Address]
[Recipient’s Phone]
[Recipient’s Email]

From:
[Your Name]
[Your Address]
[Your Phone]
[Your Email]

Date:
[Current Date]

Subject:
Subject Access Request under the General Data Protection Regulation (GDPR)

I am writing to formally request access to the personal data you hold about me under the General Data Protection Regulation (GDPR). This request is made in accordance with my rights as a data subject as outlined in Article 15 of the GDPR.

Details of the Request:
I would like to know whether you are processing personal data related to me, and if so, I request access to the following information:
1. Confirmation of whether you are processing my personal data.
2. A copy of my personal data that you hold.
3. The purposes of the data processing.
4. The categories of personal data concerned.
5. The recipients or categories of recipients to whom the personal data has been or will be disclosed.
6. The retention period for the personal data or the criteria used to determine this period.
7. Information about my rights to request rectification, erasure, or restriction of processing of my personal data.

Identification:
Please find attached copies of relevant identification documents to verify my identity.

Response Time:
According to Article 12 of the GDPR, you are required to respond to this request without undue delay and at the latest within one month. If my request is complex or you receive numerous requests, this period may be extended by a further two months, but you must inform me of the extension and the reasons for the delay.

Thank you for your attention to this matter.
I look forward to your prompt response.
Sincerely,
[Your Signature (if sending by post)]
[Your Name]

To:
[Name of the Data Controller]
[Data Controller’s Address]
[Data Controller’s Phone]
[Data Controller’s Email]

From:
[Your Name]
[Your Address]
[Your Phone]
[Your Email]

Date:
[Current Date]

Subject:
Request for Rectification of Personal Data under the GDPR

I am writing to exercise my right to request rectification of personal data that you process relating to me, as stipulated under Article 16 of the General Data Protection Regulation (GDPR).

Details of the Request:
I believe that some of the personal data you hold about me is inaccurate or incomplete. Specifically, I would like to request the following corrections:
1. [Describe the incorrect data and the corrected data].
2. Please also ensure that any future processing reflects these corrections.

Supporting Evidence:
Attached are copies of relevant documents that verify the inaccuracies stated above.

Response Time:
Under the GDPR, you are required to respond to this request without delay and within one month. If you cannot accommodate my request, please provide your reasons in writing.

Thank you for your cooperation.
I look forward to your reply confirming the rectification of my personal data.
Sincerely,
[Your Signature (if sending by post)]
[Your Name]